Cvent Beta Program Terms and Conditions
Last Updated: September 25, 2025
IMPORTANT NOTICE: PLEASE READ THROUGH THESE TERMS CAREFULLY. The following document (these "Terms and Conditions" or "Terms") describes the terms under which Cvent, Inc. or its affiliates ("Cvent") offers each individual or entity (hereinafter, "you" or "Customer" or “Company”) access to the designated Beta Program (defined below) through a website owned or controlled by Cvent (a “Site”). By accessing the Site or any content found on the Site, you agree to comply with and to be bound by these Terms. If you do not understand or agree with these Terms, please do not use the Site or the Services. These Terms supplement the terms and conditions contained in your Cvent service agreement, with these Terms controlling as to any Beta Product offered through the Program. Written descriptions of a Beta Product will be provided in marketing, reference and/or training documents Cvent makes available to Program participants.
1. General.
a. Cvent may offer your Company the opportunity to access a new release, product, or feature (collectively, along with any associated services, the "Beta Product") of Cvent's services for a trial period or prior to its general release, pursuant to a trial or beta program (collectively, “Program”). Cvent hereby grants Company a revocable, unassignable, non-sublicensable, limited license to access and use the Beta Product. Company shall not enter any personal information into Products offered under a Program or otherwise enter any information that would be subject to data privacy laws. Cvent retains all ownership and rights to the Beta Product, and Company acknowledges that the Beta Product constitutes the confidential information of Cvent.
b. Cvent reserves the right to modify, suspend or cancel the Program and/or revoke access to the Program and any Beta Product, in whole or in part, at any time in its sole discretion without notice or liability.
c. You acknowledge that participation in the Program does not guarantee that any features, functionality, or the Beta Product itself will be made available as part of any generally available Cvent product or service, or that any future release will include the same features or functionality as the Beta Product.
d. You hereby acknowledge and agree that no service level commitments, warranties, or remedies, shall apply to the Beta Product, notwithstanding any provision to the contrary in any other agreement between the parties. In the event that you have a separate agreement with Cvent, this Agreement supplements the terms and conditions contained therein, with the terms in this Agreement controlling as to the Program and the Beta Product. Written descriptions of the Beta Product will be provided in marketing, reference and/or training documents Cvent makes available to participants.
2. Feedback.
Your suggestions, comments, and feedback shared in the Program (“Feedback”) are the confidential information and exclusive property of Cvent, and Cvent will retain all ownership rights, title, and interest to the Feedback.
3. Confidentiality.
You shall keep confidential all information about the Program and each Beta Product.
4. Compliance with Laws.
You shall use the Beta Product in compliance with all applicable laws, regulations, and governmental requirements, including those relating to data protection, privacy, and the conduct of live events. You are solely responsible for ensuring that your use of the Beta Product in connection with live events does not violate any such laws or regulations.
5. Your Indemnity Obligations.
You shall indemnify, defend, and hold harmless Cvent and its affiliates, and their respective officers, directors, employees, and agents, from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising out of or relating to (a) your use of the Beta Product in connection with real events or your misuse of the Beta Product, and (b) any third-party claim arising from such use, except to the extent such claim is caused by Cvent’s gross negligence or willful misconduct.
6. DISCLAIMERS; LIMITATION OF LIABILITY.
IN CONSIDERATION FOR YOUR ACCESS TO THE PROGRAM, YOU ASSUME THE RISK AS TO THE QUALITY AND PERFORMANCE OF THE BETA PRODUCT AND ACCEPT EACH BETA PRODUCT AS-IS. ADDITIONALLY, ALL WARRANTIES EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THOSE CONCERNING MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND ACCURACY OR USE ARE HEREBY DISCLAIMED. CVENT DOES NOT WARRANT OR GUARANTEE THAT ANY BETA PRODUCT (OR THE SUPPORT PROVIDED HEREUNDER) WILL SATISFY YOUR REQUIREMENTS, OR THAT THE OPERATION OF SUCH WILL BE UNINTERRUPTED OR ERROR FREE. YOU ACCEPT EACH BETA PRODUCT AS-IS, IN THE FORM PROVIDED, AND EXPRESSLY WAIVE ANY RIGHT TO ANY AND ALL REFUNDS, DAMAGES (WHETHER DIRECT, INDIRECT OR OTHERWISE), OR OTHER COMPENSATION FROM CVENT.