Create moments, not just meetings

When you’re planning a meeting or event, you’re not just booking a venue. You’re setting the stage for connection, creativity, and lasting impact. With GRATIS, you spend less time chasing availability and gain greater efficiency with a comprehensive venue-finding solution that includes real-time reporting, intuitive workflows, and instant booking options for small meetings.

The GRATIS platform, powered by Venue Directory, simplifies venue sourcing — from inquiry to invoicing and commission claim — all in one place.

Instantly compare thousands of venues in the UK and worldwide, and get faster, tailored responses—saving your team hours.

Access unique venues, explore sustainability features, accreditations and rich media - all in one powerful platform.

Why planners choose GRATIS

Over 100K meeting and event venues across the world

Advanced filters and smart search

Centralised RFP handling with speedy response times

Integrated invoicing and commission tracking

Let’s elevate your events — simplified venue selection and booking with a seamless, all-in-one solution.

Screenshot of a hotel booking page featuring room selections, pricing details, and booking options for travelers.

Explore thousands of curated venue profiles

Discover the right property with detailed photos, specs, and real-time availability
Use smart filters to find spaces by capacity, location, style, and amenities
View venue floor plans and virtual tours for confident selections
Instantly request bookings or proposals for small to large events

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Supercharge your RFP process

Build detailed, customisable RFPs with just a few clicks
Create and send proposals and attach relevant files
Send one RFP to multiple venues to maximise options
Save, clone, and reuse RFP criteria for faster future sourcing

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Centralise and track venue responses

Manage all venue replies in one dashboard for effortless comparison
Compare bids side-by-side to find the best value and fit
Collaborate easily by sharing image-rich proposals with clients and stakeholders
Communicate directly with venues to clarify details and negotiate

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User-friendly, secure and branded client portal

Clients can self-serve to directly select venues and submit inquiries
Online features for out-of-hours services
Access to Instant Book venues and reporting
Multi-level access for procurement teams and monitoring compliance

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Optimise your budget and reporting

Track spending and RFP history to help stay on budget
Handle invoicing, markups, and commission tracking within the platform
Generate reports to analyse venue performance and costs

Trusted by various top event agencies

Is your venue selection process missing a critical piece?

Boost efficiency

Don’t waste time toggling between tools. GRATIS centralises venue search, RFPs, bids, and invoicing into one seamless platform.

Gain full visibility

See every inquiry, proposal, and booking in real time — giving you complete control over your event spend and process.

Control meeting spend

Leverage detailed rate histories and past RFP insights to negotiate smarter and stay on budget.

Strengthen supplier partnerships

Build and manage preferred venue lists, track commissions, and unlock exclusive rates through trusted relationships

Why GRATIS by Venue Directory

GRATIS is a powerful and comprehensive system trusted by a wide and growing network of dedicated event agencies to streamline their venue sourcing and booking operations. It offers a web-based system for planning events and accommodation, with detailed reporting modules and intuitive processes from inquiry to commission claims.

Streamlined enquiry management

Handle venue enquiries efficiently with real-time distribution, tracking, and automated responses, all in one intuitive platform.

Transparent booking process

Gain complete visibility from enquiry to booking, with audit trails and reporting that empower better decision-making.

Customisable for agencies

GRATIS adapts to your workflow, branding, and client needs, making it feel like your own bespoke system.

Drives conversion

By connecting the right venues with the right opportunities fast, GRATIS helps you win more business, more often.

GRATIS BY VENUE DIRECTORY