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How to Respond to RFPs and Win More Group Business

Best Practices for Suppliers & Venues.

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When you receive an RFP from an event planner, your hotel or venue has already made a strong impression. But with the average RFP sent to 10 contenders, how you respond can make all the difference. Discover proven strategies to stand out, secure more bookings, and build lasting relationships with planners.

Equip your team with a simple checklist:

Create a streamlined process for responding to RFPs to deliver quick, consistent, and tailored proposals

Include the personalization, visual content, and competitive offerings that make your hotel or venue shine

Tips for leveraging technology, following up, and building relationships—even when the answer is “no, thank you”

Screenshot of an event website featuring the phrase "How to respond to RFPs" in clear text.