March 24, 2023
By Cvent Guest

Are you considering hosting a webinar training? Look no further.

Webinars are a powerful tool for educating and engaging audiences but they require proper planning and execution. In this blog post, we'll explore the benefits of webinar training and provide tips for hosting a compelling event that meets your organization's goals. Keep reading to learn more. 

Advantages of Hosting Webinars

Hosting webinars can build brand awareness, establish thought leadership within your industry, and generate leads that can grow your business. Here are the top three benefits of hosting webinar training events: 

Affordability: Webinar training is much more affordable than in-person training. With no venue rental, catering, or travel expenses, webinars can save you significant money. Plus, they can be hosted from a standard office space or spare bedroom, while attendees can attend from home. 

Engagement: Contrary to popular belief, webinars can increase attendee engagement. Without the distractions of in-person events, attendees can focus on the material being shared. Most webinar software also comes with cutting-edge engagement features like screen sharing and the ability to send polls and surveys to attendees during the event. 

Productivity: You can easily record and repurpose webinar training events as on-demand webinars to significantly increase team productivity. Hosting a webinar once and then using the content multiple times without spending more money is a great way to educate employees, generate new leads, and sell more products on autopilot. 

How To Conduct Webinar Training?

Follow the six-step process outlined below, and you'll be on your way to hosting successful online events that leave a lasting impact. Let's get started! 

  1. Learn From The Best

Learning from those who do it best is crucial if you're looking to host a successful webinar. There are two ways you can learn: 

Attend webinars hosted by your favorite educators: If there's a content creator or industry expert you admire, attend their webinars and take note of their techniques. Pay attention to what makes their webinars engaging and effective, and think about how you can incorporate similar strategies into your webinar training. 

Research online resources: Many online resources are available to help you master the art of hosting webinars. Look for webinar best practices, articles, checklists, and courses that provide tips for creating compelling content and delivering engaging presentations. 

You can also find examples of successful webinars to draw inspiration. By taking advantage of these resources, you can learn from various experts in the field and gain a deeper understanding of what it takes to host a successful webinar. 

Remember, hosting a successful webinar takes practice and dedication. By learning from the experts and studying their techniques, you'll be well on your way to hosting engaging and effective webinar training for your audience. 

  1. Choose The Right Webinar Training Platform

Selecting the right webinar platform is important to your success. Here are some factors to consider: 

Features: Look for a platform that offers all the necessary elements, such as hosting live and pre-recorded webinars, screen sharing, whiteboard, chat, polling, Q&A, and recording. 

Ease of use: The platform should be easy for you and your attendees. A complicated interface can turn off potential attendees and make it difficult for you to host successful training. 

Integration: If you use other tools like event email marketing software or CRM, make sure the platform integrates with those tools. This will make it easier for you to manage your attendees and follow up with them after the training. 

Scalability: As your training program grows, you may need to host webinars with more attendees or offer more advanced features. Choose a platform that can grow with you and meet your future needs. 

Pricing: Consider the pricing and whether it fits within your budget. Some platforms offer a free trial period, so take advantage of this to test the platform before committing to it. 

  1. Decide The Webinar Training Format

After studying successful experts and deciding on the webinar tool, it's time to start planning your webinar training. The first step is to choose the right format for your content delivery. You have four options: live-streamed webinars, on-demand webinars, automated webinars, and follow-up recordings. 

Live-streamed Webinars

Live-streamed webinars offer a unique sense of excitement and urgency. If attendees miss the live event, they may not have access to the information again. In other words, it creates a sense of FOMO. 

Additionally, you can interact with your audience in real-time through polls, surveys, and live Q&A sessions to foster a sense of community and engagement. 

On-demand Webinars

With on-demand webinars, attendees can consume lessons conveniently. They can also re-watch complex sections as often as needed without feeling like they're holding up the class.

Additionally, you can create a webinar once and then use the recording to educate people for a long time, making it a highly cost-effective option. 

Automated Webinars

Automated webinars offer the convenience of on-demand webinars with the added benefit of a live-streamed experience. Instead of simply allowing viewers to watch the recorded material whenever they like, automated webinars are scheduled to run at specific times, providing a sense of urgency and exclusivity. This format allows hosts to reuse the same recorded training material multiple times to educate new audiences. 

Follow-up Recordings

Follow-up Recordings are a great way to ensure your audience can access your content even if they miss the live event. By recording your live webinar, you can send the recording to registered attendees or anyone who signed up but didn't attend the live session. 

This lets them conveniently watch the webinar and still benefit from your shared information. Follow-up recordings can also be an excellent tool for lead generation. You can use them to attract new subscribers or followers by offering the recording as a free resource. 

You can always convert live-streamed webinars into on-demand or automated webinars. This flexibility allows you to get the best of both worlds when it comes to hosting successful webinar training events. 

  1. Craft Engaging Content

Once you have decided on the format of your webinar, the next step is to create engaging content for it. Here are some key details to consider: 

Decide a topic: First and foremost, choose a topic relevant to your audience and your business. A webinar is not an opportunity to ramble aimlessly but rather a chance to provide valuable information and insights to your attendees. 

Create an agenda: A training agenda helps you stay on track and deliver a focused organized presentation. An agenda lets you see if you have covered all the topics and keeps you on track. Additionally, it engages your audience by giving them a clear outline of what to expect and what topics will be covered. This way, they can follow along and anticipate what's coming next. 

Include visual elements: Get creative and incorporate visually appealing elements in your training webinar to ensure attendees retain the information you share. Charts, graphs, infographics, and other visual aids are eye-catching and highly effective in conveying complex information in a simple and easy-to-understand way. 

Leverage interactive features: Plan for interactive elements, such as polls, surveys, and live Q&A sessions, to encourage engagement and participation from your audience. Even if you are hosting an on-demand webinar, you can still include a Q&A segment by addressing common questions your company receives. 

Have a clear CTA: Include a clear call-to-action (CTA) at the end of your webinar to direct your audience toward the next step you want them to take. Whether it's downloading an eBook, signing up for another training, or purchasing a product or service, be sure to state your CTA clearly and compellingly. 

  1. Promote Your Webinar

It's showtime! You've put in all the hard work to plan and create a fantastic webinar, but there's one crucial step left: webinar marketing. After all, what's the point of having a fantastic webinar if no one knows about it? 

Spread the word, and get your audience excited to tune in and learn from you. Here's what you can do: 

Webinar Invitations

Email Marketing

Your email list is a valuable tool for promoting your webinar training. You can craft a compelling message that informs your subscribers about your upcoming event and explains why attending it is worth their time. 

Be sure to highlight the benefits they will gain from participating and how it relates to their interests or pain points. Don't hesitate to follow up with additional emails to remind them about the event and provide more details or teasers to build excitement. 

For example, you could use a subject line like "Don't miss out on this exclusive training!" or "Join us for a game-changing webinar on [topic]." 

Social Media

Social media platforms like Facebook, Instagram, and LinkedIn are powerful tools for promoting webinars. To effectively use social media, it's essential to communicate the webinar's topic and value proposition to your followers. 

Consistently posting about the upcoming event with engaging graphics, snippets of content, and teasers builds excitement and ensure that your audience doesn't miss out on the opportunity to attend. 

Paid Advertising

To maximize your webinar’s reach, consider investing in paid advertising channels like Facebook Ads and Google AdWords. These platforms offer advanced targeting capabilities allowing you to reach your ideal audience based on location, interests, and demographics.  

In fact, according to a study by Social Media Examiner, 67% of marketers use Facebook Ads to promote their webinars. By targeting the right audience, paid advertising can produce impressive ROI and help ensure the success of your webinar. 

Referral Program

A referral program is a great way to encourage your attendees to share your webinar with their friends, colleagues, or social media followers. You can offer them an incentive, such as a discount on your product or service, a free eBook, or exclusive access to a future webinar. 

To implement a referral program, you can provide attendees with a unique referral link or code that they can share with others. When someone signs up for your webinar using that link or code, the attendee who referred them will receive the incentive. 

A referral program increases webinar attendance and expands your reach to new potential customers or clients. Communicate the referral program to your attendees and provide them easy-to-use tools to share their unique referral link on social media or email. 


Promoting your webinar on your website is a great way to reach your target audience. Here are some tips to effectively promote your webinar on your website: 

Create a dedicated landing page: Create a dedicated landing page for your webinar. This page should be optimized for conversions and include all the information your audience needs about the webinar. Include a prominent CTA button to encourage visitors to register for the webinar. 

Place CTAs on key pages: Place CTAs promoting your webinar on key pages of your website, such as your homepage, blog, and resource pages. It will increase the visibility of your webinar and encourage visitors to register. 

Use pop-ups and slide-ins: Use pop-ups and slide-ins to promote your webinar. These are great attention-grabbers and can be placed strategically on your website to maximize visibility. 

Social proof: Include testimonials or social proof on your landing page to show potential attendees that your webinar is valuable and worth their time. 

Optimize for search engines: Optimize your landing page for search engines by including relevant keywords in the page title, meta description, and content. It will help your landing page rank in search engine results pages and attract organic traffic to your webinar. 

Also read: How to Ace Webinar Marketing: A Complete Guide.   

  1. Evaluate Webinar Training

Webinar training evaluation is critical to improving your event's performance continuously. It involves looking at your covered topics and determining if they resonate with your audience. Additionally, you need to evaluate the engagement level of your webinars, including factors like attendance rate and audience feedback. 

It is also important to consider the format of your webinars, whether your audience prefers live or on-demand sessions, and if you've provided enough value to your attendees. Additionally, you should assess the effectiveness of your CTAs and determine if they're compelling enough. 

By gathering insights from your previous webinars, you can refine your strategy and tailor your content to meet the needs of your target audience. It leads to more engaging and effective webinars, which can drive more leads and sales for your business. 


Following these steps ensures your webinar is informative, engaging, and valuable to your audience. Remember to choose the right topic, plan your content, promote your webinar, and analyze your performance for future improvement. 

With the right tools and strategies, your webinar training can effectively reach your target audience, generate leads, and boost your business growth. So go ahead and start planning your next webinar training today!

Cvent Guest

Cvent is a market-leading meetings, events, and hospitality technology provider with more than 4,000 employees, ~21,000 customers, and 200,000 users worldwide.

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