Event Management Features

Registration

Our event planning software lets you set up dynamic, online registration that's easy to use, easy to monitor.

Event Promotion

Market your event and drive attendance with email and social media tools, event calendars and custom event websites.

Workflow Management

Streamline tons of time-consuming processes, including budgets, contacts, members, calls-fo-papars and abstracts, appointments, exhibitors, and more.

Reporting and Insights

Take advantage of standard and custom reports and dashboards. View event data in real time and export into common formats.

Meetings Management Features

Meetings Request Forms

Track your organization’s meeting activity by implementing a simple, standardized meeting request form. Submitted meetings automatically appears on the calendar, providing insight into when, where, and why meetings are happening at your organization.

Venue Sourcing

With the Cvent Supplier Network you can customize your RFPs to include questions specific to your organization, ensure you have the details needed to compare bids from suppliers, and track all that data alongside the rest of your meetings budget.

Workflow and Process Management

Enforce internal meetings policy through notifications and approval guidelines – including automated approvals.

Reporting

Pull real-time reports with insights on key value metrics, including total spend, savings, volume, ROI, and impact on your business.

Travel Management

Manage room blocks, hotel bookings, travel requests, and more. You can review real-time reports and receive automated alerts to make accurate inventory, pricing, and allocation decisions.

Internal Planning Calendar

Remove the guesswork from your meetings program. This centralized calendar tells you when, where, and why meetings are taking place at your organization. Users can filter their calendar to suit their needs.

Meeting Request Portal

Cvent's centralized meeting request portal help you track all your meetings to increase visibility and ensure compliance with your approval processes.

SSO

Centralize and simplify your user experience. By acting as a central identity authenticator, Cvent's SSO enables you to send your users directly to Cvent without forcing them to visit Cvent’s login page.

Budget Management

Gain insight into your meetings spend. Capture all the necessary spend data through custom budget fields and manage payments with credit card and Concur Expense integrations.

Meeting Estimator

Save time by estimating the cost of a meeting before a proposal is submitted. This tool itemizes a budget for a future meeting based on historical data.

Onsite Solution Features

Check-In and Badging

Nail that first impression with a seamless check-in and badging experience. Whether assisted or self-service, your attendees will get where they need to go quickly and with no lines.

Lead Capture

Attendee interest is valuable information for you and your exhibitors and sponsors. Easily scan, capture, and qualify leads for maximum lead flow and exhibitor impact.

Mobile Event Apps

Innovative mobile apps help you offer your attendees a smarter, more engaging event experience. Our mobile event apps enable custom branding, activity feeds, push notification, and attendee messaging.

Attendee Tracking

Enhance security and make your events smarter by tracking your attendee patterns, interests, session attendance, and CEU credits. Enabled by QR codes or RFID, attendee tracking gives you full control of security and session access.

Social Amplification

Help your guests create social media buzz on the world's most popular social channels. Curate interactive content broadcasts, social media posts, and photos.

Support & Equipment

Issues large or small, our award-winning support team resolves them all. We can provide all the equipment you need with do-it-yourself or hands-on support.

Metrics & Analytics

Integrate data while receiving a real-time pulse of the effectiveness of your events. Enjoy event and attendance insights, custom dashboards, and integrations with the systems you already use.

Room Block Management

Custom Booking Sites

Create a branded website for your event where guests can make, manage, and modify their hotel reservations from any web browser or mobile device.

Registration Integration

Cvent's room block management integrates with your event registration, so your attendees can book their room while registering for the event, making it easier for them to book within your room block.

Manage your room block without spreadsheets, including inventory, rates, payment methods, minimum nights’ stay or other variables – all on a hotel, sub-group or night-by-night basis.

Email Campaigns

Send automated reminders to attendees who haven't booked their room yet. Increase pick up within your contracted block without a lot of extra time invested.

Powerful Tracking and Reporting

Keeping tabs on the status of your event housing is easy. Our event dashboards and standard and custom reporting engine give you real-time access to critical rooming statistics as well as tools to view reservations and room lists.

Event Survey Features

Survey Builder

Create web surveys from scratch or save time with pre-loaded question libraries. We give you over 50 design templates, so your surveys are sure to look great – no graphic design experience required.

Question Types

More than 20 unique question and answer formats, so you can ask the right questions – each time, every time.

Survey Reporting

Powerful. Interactive. Filterable. Sharable. Reports and dashboards that visualize your survey respondents’ thoughts.

Mobile Surveys

Everyone is on the go these days so make it easier for respondents to provide feedback with surveys optimized for mobile devices.

Venue Sourcing Features

Search Venues

Find the perfect venue for your meetings and events from our database of over 245,000 global venues. Simplify your search with filters that return only the venues that meet your event criteria.

Send RFPs

Create and send customized and branded RFPs using our RFP templates. Our venue sourcing platform lets you set required fields and easily funnel your RFPs through your National Sales Office (NSO).

Compare Bids

Receive all your venue bids in a single, centralized location for easy side-by-side comparison, giving you visibility into rates you and your team have received to leverage in future negotiations.

Increase Visibility

Keep track of venue sourcing activity across your entire organization. See where are RFPs are going, share RFP and rate history, and view internal notes. Mark favorite suppliers within the account for every user to find easily.

Security & Support

Data Security

Protect your data. Cvent is PCI Level 1 Compliant and hosts all client data in a top-tier, world class data center.

Support & Training

Talk to the experts: Cvent's award winning support team is available 24/7 with short wait times.